Public Question Time
Public Question Time at council meetings is your opportunity to ask questions relating to any City of Melville matters.
To submit a question, you can:
There are three types of council meetings where questions can be submitted. These include Ordinary Meetings of Council, Agenda Briefing Forums or Special Meetings of Council.
Questions at Agenda Briefing Forums or Special Meetings of Council must relate to matters on the agenda.
All other questions can be submitted to the Ordinary Meetings of Council. If your question relates to a matter on the agenda and requires a response at the meeting, or is complex, it should be submitted by 2:00pm on the Wednesday or three clear business days prior to the meeting. This gives us time to prepare your response and to circulate the information to Elected Members for consideration in their decision making deliberations at the meeting.
Other less complex questions may be sent via email by 2:00pm at the latest on the day of the meeting or handed in at the meeting in writing.
To ensure you submit your questions on time, you can view upcoming meeting dates.
Streamlining the Management of Public Questions at Council Meetings
In December 2018, the Council adopted a new policy on public question time, to provide officers with guidance and direction on how the Council want public question time managed and to ensure that effective and equitable use of the time is allocated to public question time.
The new policy:
- Allows for questions associated with items on the agenda to be dealt with first, meaning that Elected Members can hear questions and responses to these before they are required to make a decision on an item
- Allocates a maximum of 30 minutes for public question time at each meeting and provides for each questioner to ask two questions at a time, meaning everyone has a chance to ask their questions
- Offers guidance on the types of questions that the Council is able to respond to. The City wants to help you get the information you need
We understand that people want to explain why they are asking a question, however if a preamble to a question is very long, the Mayor or presiding member may only read out a summary of key points. This helps ensure that the time allocated to Public Question Time is used as efficiently as possible and that as many people as possible have the chance to ask a question.
We ask for your patience and understanding as we introduce the new policy and we are open to suggestions that will help us ensure everyone gets the information they need about the things the City does.
You don’t have to wait for a Council Meeting to ask a question. The City of Melville has lots of ways that you can ask questions, raise issues, offer suggestions or just communicate with us regarding something you are interested in.
You can email us at firstname.lastname@example.org and your question will be directed to someone that can assist you. You can also follow us on Facebook, Twitter or Instagram or Lodge an online request, chat to our Customer Relations team online or contact them on 1300 635 845. You can even get involved in projects, community reference groups or tell us what you think at Melville Talks.