The Council is committed to understanding the community’s needs and aspirations in its decision making process wherever possible.
The ability for community members to equitably and effectively participate in the local government process by providing deputations to the Council is an important part of our community engagement process. This allows the Council and City to better identify the issues of importance in the community, and assists the public in being better informed on the governing of the district.
Effective 1 October 2019, a new policy Deputations to the Council Policy will provide guidance and direction on the management of Deputations at Council meetings and to ensure the effective and equitable use of the time allocated for this purpose.
- A deputation is a written or verbal presentation that residents, community groups or any interested party can present to the City's Agenda Briefing Forum.
- A deputation must relate to an item on the meeting agenda.
- Deputations to Council Meetings are only granted in special circumstances, as the Council prefers all deputations to be provided at Agenda Briefing Forums.
If you would like more information or to request a deputatuon please view and complete the Deputation Request Form and submit it electronically or via email to firstname.lastname@example.org.
This form should be submitted by 12noon the day before the meeting, with any associated PowerPoint presentation to be submitted prior to 12noon the day of the meeting. Late presentations will not be accepted without prior agreement.